SECTION 4(1) (b) (i)
THE PARTICULARS OF ITS ORGANIZATION, FUNCTIONS AND DUTIES:-
| Name of organization | Govt. Polytechnic Paonta Sahib |
| Establishment and Address | Ambala-Paonta Sahib-Dehradun Rd, Dhaula Kuan, Himachal Pradesh 173031 (H.P) |
| Email-id | gppaonta@gmail.com |
| Contact No. | |
| Web Site | www.gppaonta.edu.in |
ABOUT THE INSTITUTE:
Govt. Polytechnic Paonta Sahib was established in 2013 at the Dhaula Kuan Paonta Sahib, Distt. – Sirmour in Himachal Pradesh. The polytechnic provides three years diploma courses in Computer Engineering, Mechanical Engineering, Electrical Engineering and Automobile Engineering with intake of 40 students in each discipline. Diploma course in Automobile and Electrical Engineering are started from academic session 2019-2020.
ORGANIZATION STRUCTURE OF THE INSTITUTE:
VISION:
To produce competent technical man power founded on value based education principle, meet the challenges of demand driven world of work and to offer state of the art service to the community and the industry.
COURSES OFFERED BY THE INSTITUTE:
| S.No | Name of Department | Sanction Intake |
| 1 | Automobile Engineering | 40 |
| 2 | Computer Engineering | 40 |
| 3 | Electrical Engineering | 40 |
| 5 | Mechanical Engineering | 40 |
SECTIONS OF THE INSTITUTE:
| Sections | Function | Duties |
| 2 | 3 | 4 |
Office of the Principal Govt. Polytechnic Paonta Sahib (H.P) | Implementing all the decisions in respect of admission, Education & Finance as per H.P Govt. directions. | He is in-charge of General Administration, Academic matters and discipline of the institution and is Responsible to the higher authorities for smooth and over all functioning of the institute. |
| Applied Science Department | To teach 1st & 2nd Semester Common Diploma students. | Teaching, conducting examination, evaluation of students, Conducting seminars and other allied, work duty assigned by authority from time to time. |
| Automobile Engineering | Teaching Civil Engg. Subjects to Diploma students. | -do- |
| Electrical Engg. Department | Teaching Electrical Engg. subjects to Diploma students | -do- |
| Mechanical Engg. Department | Teaching Mechanical Engg. subjects to Diploma students | -do- |
| Computer Engg. Department | Teaching Computer Engg. Subjects to Diploma students. | -do- |
| Workshop | Imparting skill training to Diploma students | Teaching, conducting examination, student assessment, Repair and maintenance work of the institute and other allied work/duty assigned by authority from time to time. |
| Library | Issuing Books to Students and the Faculty, Book keeping & Maintenance | Bookkeeping, issue and collection of books, purchasing new books Maintaining of the Library Records. |
SECTION 4(1) (b) (ii)
POWERS & DUTIES OF OFFICERS AND EMPLOYEES
| Name | Er.Vijay Chouhan |
| Designation | Principal |
| Powers | 1.To administer the Institution |
| 2. To take decisions in Administrative, Academic & Financial matters. | |
| Duties | 1. Academic & administrative management of the institution. |
| 2.Providing academic and administrative leadership | |
| 3. Monitoring and evaluation of academic activities in the institution. | |
| 4. Campus discipline and maintenance. | |
| 5. Public relations and interaction with the community. | |
| 6. Participating in policy and system planning at State Regional and National levels for development of Technician education. | |
| 7. Promoting and coordinating continuing education activities. |
| Designation | HOD / Sr.Lecturer |
| Duties | Head of Department: The Head of Department is overall In charge of his branch. He is required to ensure smooth functioning of the department in addition to his teaching load. He is required to coordinate the academic, administrative and developmental activities of the department. He is to ensure that all the Lecturers/ Sr. Lecturers in his branch are assigned teaching load as per AICTE Norms, perform their duty effectively and efficiently and to ensure better teaching learning process to the satisfaction of the stakeholders. He should involve himself and the other faculty in the process of curriculum development, in updating and revision on continued basis to meet the requirement of industry. He has to ensure that the laboratories in the department are well equipped and maintained according to the curriculum; all the equipment in the laboratories/ workshops must be functional to conduct the Practical properly. He will decide the meaningful project work of the students in consultation with the senior lecturer and lecturer and monitor performance of every student. He will assist the Principal in all spheres for smooth functioning of the institution. Any other duty assigned by higher authority. |
| Senior Lecturer Teaching / Student Training, maintenance of the academic record. Conducting Examinations, Evaluation of answer scripts. To work as In Charge of laboratory/Workshop, Maintenance of Equipment and up keeping of Labs, Workshops. Development of Resource Material, Curriculum Updation Participation in Co-Curricular and Extra-Curricular Activities Student guidance and counseling and helping their character development Promotion and Coordinating Continuing Education Activities. Self-development through up-gradation of knowledge and skills. To assist the HOD in smooth functioning, academic and development work of the department. Any other duty/work assigned by the HOD, higher authority. |
| Designation | Workshop Superintendent |
| Duties | Teaching / Student Training, maintenance of the academic record. Conducting Examinations, Evaluation of answer scripts. To work In charge of Lab/Workshop, Maintenance of Equipment and up keeping of Labs, Workshops. Development of Resource Material, Curriculum Updation Participation in Co-Curricular and Extra-Curricular Activities Student guidance and counseling and helping their character development Promotion and Coordinating Continuing Education Activities. Self-development through up-gradation of knowledge and skills. To assist the HOD in smooth functioning, academic and development work of the department. To coordinate the repair and maintenance work of the institute. Any other duty/work assigned by the HOD, higher authority. |
| Designation | Lecturers |
| Duties | Teaching / Student Training, maintenance of the academic record. Conducting Examinations, Evaluation of answer scripts. To work as In Charge of laboratory/Workshop, Maintenance of Equipment and up keeping of Labs, Workshops. Development of Resource Material, Curriculum Iodation Participation in Co-Curricular and Extra-Curricular Activities Student guidance and counseling and helping their character development Promotion and Coordinating Continuing Education Activities. Self-development through up-gradation of knowledge and skills. To assist the HOD in smooth functioning, academic and development work of the department. Any other duty/work assigned by the HOD, higher authority. |
| Name | Dr. A.k Bhardwaj |
| Designation | Training and Placement Officer |
| Duties | Training and Placement Officer in a Polytechnic is responsible for the following: Training and placement of the students in the industry/ other user system. Industry Institute Interaction. Arranging Industrial visit of students. To arrange for the placement of the students through campus interviews during their course of study as well as after their passing out. To arrange for expert lecturers to update the students and the staff regarding recent developments in industry. To handle alumni affairs, including maintenance of all relevant details of pass out students and alumni association. To monitor the working of the alumni association and to arrange their meetings. To sponsor students for various paper presentations and technical exhibitions. To arrange in service training program of the teachers according to update their knowledge and skill to teach the updated/ revised curriculum. To arrange entrepreneurship camps and to motivate the students for self-employment. To arrange programmes for guidance and counselling of the students regarding various sources of finance, men and material for self-employment. To engage classes for teaching as well as for personality development of students. |
| Designation | Workshop Instructor |
| Duties | Teaching / Student Training, maintenance of the academic record. Student’s assessment. To arrange the various machinery and equipment for the students training as per the curriculum. Procurement, storage, accounting of raw materials, tools and instruments. Manage the maintenance of equipment and tools in the workshops including Preventive and breakdown maintenance lay down safety procedures. Planning, scheduling, organizing, coordinating and monitoring workshop instructions and tasks To keep himself updated about the various developments in the related industry. To assist the HOD, Workshop Superintendent in certain functions of the institute as and when necessary. Any other duty assigned by authority for institute development. |
| Designation | Librarian/Asstt. Librarian |
| Duties | The Librarian of the Polytechnic is responsible for the proper maintenance of the Library. The Librarian shall maintain an Accession register. The Librarian/Asstt. Librarian is also responsible for: Cataloguing, indexing and classification of books and periodicals. Issuing and receiving of books, restoring of books and periodicals. Planning & developing the library, arrangement of non-book materials. Orienting the users towards effective utilization of library services. Computerization of library books and to maintain the books faculty wise. Any other duty assigned by the higher authority. |
| Designation | Foreman Instructor |
| Duties | The Foreman Instructor is responsible to the Workshop Superintendent in all matters concerned with the workshop instructions, proper utilization of men, materials and machines and maintenance of shops allocated to him. Other duties includes: Erection/installation/commissioning of plant and equipment. Procurement, storage, accounting of raw materials, tools, and instruments. Planning, scheduling, organising, coordinating and monitoring workshop instructions and tasks. Arrange for issue of raw materials, tools, and equipment for workshop jobs. Guide the students in the performance of practical tasks and skill exercises. Manage the maintenance of equipment and tools in the workshops including Preventive and breakdown maintenance lay down safety procedures. To assist the HOD/Workshop Superintendent in certain functions of the institute as and when necessary. Any other duty assigned by authority for institute development. |
| Designation | Lab Assistant/Technician |
| Duties | Will assist the section in charge/faculty during the conduct of practical classes to the students. To maintain cleanliness in the workshop/Lab, up keeping of the machinery, equipment, etc., available in the laboratory and workshop to which he is posted. Will be available in the section during working hours and safeguard the Government property. Will attend to the work entrusted to him for proper maintenance of Laboratory by the section in charge. Will open and close the section of laboratory/workshop. Will attend to any other works entrusted to him from time to time by higher authority. |
| Designation | Lab Attendant |
| Duties | Will assist the section in charge/faculty during the conduct of practical classes to the students. Clean and arranging of machinery equipment in the workshop/Lab/Office, in the laboratory and workshop to which he is posted. Will be available in the section during working hours and safeguard the Government property. Will attend to the work entrusted to him for proper maintenance of Laboratory by the section in charge. Will open and close the section of laboratory/workshop. Will attend to any other works entrusted to him from time to time. |
SECTION 4(1) (b) (iii)
THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY:
The procedure followed in the decision making process is as per Policy and guidelines of State Govt. and Regulatory agencies.
SECTION 4(1) (b) (iv)
THE NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS:-
The norms set by Govt. of Himachal Pradesh from time to time in broad consonance with the regulatory bodies/Authorities.
SECTION 4(1) (b) (v)
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:
The letters received from various sources are dealt with / disposed of by the concerned official / officer as per norms fixed by the Govt. in broad consonance with regulatory authorities such as:
- All India Council for Technical Education (AICTE) (https://www.aicte-india.org/)
- Directorate of Technical Education and Vocational Training, Sundernagar, H.P (www.techedu.gov.in).
- Himachal Pradesh Takniki Shiksha Board, Dharamsala, (hptechboard.com).
- Instructions given by the Government of Himachal Pradesh from time to time.
SECTION 4(1) (b) (vi)
A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL :
| Sl. No. | Category of the document | Procedure to obtain the document |
| 1 | 2 | 3 |
| 1 | Bank Pass Books | The Documents can be obtained from concerned officer in charges |
| 2 | Service Book | |
| 3 | Personal files | |
| 4 | Diary and Issue register | |
| 5 | Acquaintance | |
| 6 | Bill Register | |
| 7 | Book of Drawl register | |
| 8 | DCR | |
| 9 | Cash. Books | |
| 10 | Admission registers | |
| 11 | Placement Record | |
| 12 | Students Results | |
| 13 | Student attendance registers | |
| 14 | Vehicle logbook | |
| 15 | Stock Registers and Indent Books | |
| 16 | Duty attendance | |
| 17 | Files related to budget, correspondence, RTI. | |
| 18 | Files & documents related to building, Academic, Examination | |
| 19 | Files related to Procurement/Tender. | |
| 20 | Files related to student counseling. | |
| 21 | Files related to Hostel, etc | |
| 22 | Files related to outsource staff |
SECTION 4(1) (b) (vii)
THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION
WITH, OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION
TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION.
| S No. | Subject/Topic | Is it mandatory to ensure public participation (Yes/No) | Arrangements for seeking public Participation |
| 1 | Community Development through Polytechnic (CDTP) | Yes | As per guidelines of Ministry of Skill Development and Entrepreneurship. |
SECTION 4(1) (b) (viii)
BOARDS, COUNCILS, COMMITTEES & OTHER BODIES CONSTITUTED
- Internal Committees of the Institution.
- Hostel Management Committee.
- Anti -Ragging Committee.
- House Allotment Committee.
- Disciplinary Committee.
- Sexual Harassment Committee / Women cell
- Internal Quality Assurance Cell
SECTION 4(1) (b) (ix)
DIRECTORY OF OFFICERS AND EMPLOYEES
| Sr No | NAME OF THE STAFF MEMBER (SH./SMT.) | DESIGNATION | Mobile Number | |
| 1 | 2 | 3 | 4 | 5 |
| 1 | Dr. A. K. Bhardwaj | HoD Mechanical Engg. | gppaonta@gmail.com | |
| 2 | Dr. Shalini Thakur | HoD Applied Sciences & Humanities | ||
| 3 | Er. Ishan Thakur | HoD Electricla Engg. | ||
| 4 | Er. Anshul | HoD Automobile Engg. | ||
| 5 | Er. Vikas Kashyap | Sr. Lecture Electrical Engg. | ||
| 6 | Er. Ashish Patial | Sr. Lecturer Mechanical Engg. | ||
| 7 | Dr. Shelly Bhardwaj | Sr. Lecturer English | ||
| 8 | Er. Pawan K Gaur | Lecturer Computer Engg. | ||
| 9 | Er. Parul Gupta | Lecturer Computer Engg. | ||
| 10 | Er. Sanjeev Kumar | Lecturer Mechanical Engg. | ||
| 11 | Er. Vishal Singh Chauhan | |||
| 12 | Smt. Deepa Tounwar | Lecturer Chemistry | ||
| 13 | Er. Nikon Pathania | Lecturer Computer Engg. | ||
| 14 | Sh. Shachin Parteek Sharma | Lecturer Physics | ||
| 15 | Smt. Sukanya | Lecturer Mathematics | ||
| 16 | Er. Muneesh Kumar | Lecturer Mechanical Engg. | ||
| 17 | Er. Nitish Sharma | Lecturer Mechanical Engg. | ||
| 18 | Er. Deepak Sandhu | Lecturer Automobile Engg. | ||
| 19 | Er. Mukesh Bhardwaj | Lecturer Computer Engg. | ||
| 19 | Sh. Ramchand | WSI | ||
| 20 | Er. Shyam lal | WSI | ||
| 21 | Er. Vikrant | WSI | ||
| 22 | Er. Kush Dhiman | Comp. Asstt. | ||
| 23 | Anil Dutt Sharma | Office Supdt. | ||
| 24 | Sh. Sheraaz Beg | Sr. Assistant | ||
| 25 | Mahendar | Lab Attendant | ||
| 26 | Smt. Kiran Bala | Data Entry Operator | ||
| 27 | Smt. Asha Devi | Library Attendant | ||
| 28 | Sh. Balbir Chinta | Lab Attendant | ||
| 29 | Sh. Anil Kumar | Lab Attendant | ||
| 30 | Sh. Gurmeet Singh | Lab Attendant | ||
| 31 | Desh Raj | Chokidar | ||
| 32 | Nindra Devi | Sweeper | ||
| 33 | Anjana Devi | Sweeper |
SECTION 4(1) (b) (x)
MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS:
| Sr.No. | Designation | Pay Scale / Level as per HP CS RP 2022 |
| 1 | Principal | (Level 28, Cell 06.) |
| 2 | TPO | (Level 24 Cell 07) |
| 3 | Head of the Deptt. | (Level 24 ) |
| 4 | Sr. Lecturer | (Level 21 Cell 03) |
| 5 | Lecturer | (Level 18 Cell 01) |
| 6 | WorkShop Supdt. | (Level 18 Cell 01) |
| 7 | Foreman Instructor | (Level 12 Cell 11) |
| 8 | Workshop Instructor | (Level 10) |
| 9 | Assistant Librarian | (Level 06 Cell 01) |
| 10 | Library Assistant | Level 07 Cell 07 |
| 11 | Sr. Asstt. | (Level 11) |
| 12 | Clerk | (Level 03) |
| 13 | Junior Office Assistant (IT) | (Level 04) |
SECTION 4(1) (b) (xi)
THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE:-
Budget Availability Report Financial year 2023-2024
SECTION 4(1) (b) (xii)
MANNER OF EXECUTION OF SUBSIDY PROGRAMMES
Does not arise.
SECTION 4(1) (b) (xiii)
PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED
As per H.P Govt. Policy.
SECTION 4(1) (b) (xiv)
DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCED IN AN ELECTRONIC FORM:-
All the relevant details including the procurement, tender and student matter are made available on the website www.gppaonta.edu.in. www.techedu.hp.gov.in, Brief information of various courses offered by the institute, Curriculum and fees structure of various disciplines are available at the web site www.hptechboard.com
SECTION 4(1) (b) (xv)
THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE:-
Means, methods or facilitation available to the publics, which are adopted by the department for dissemination of information. The following methods of facilitation are available to the Public which are adopted by the Institute: –
| 1 | Notice Board | Available |
| 2 | Inspection of Record in the office | Available |
| 3 | System of issuing of copies of documents | Available |
| 4 | Web site | Available |
The institute has maintained its library restricted only to its students and staff. The library is not open to the public.
SECTION 4(1) (b) (xvi)
FOR THE IMPLEMENTATION OF RIGHT TO INFORMATION ACT. 2005, FOLLOWING OFFICERS HAVE BEEN NOMINATED AS APPELLATE AUTHORITY & PUBLIC INFORMATION OFFICER:
| Authority Designated Under RTI Act-2005 | Name & Designation of the officer | Complete Official Address | Office Telephone No |
| Public Information Officer(PIO) | (Principal) | ||
| Appellate Authority | Joint Director Technical Education H.P. | Directorate Of Technical Education Vocational and Industrial Training Sundernagar-H.P | 01907-266572 |